All about accounting reports on your Connect+ Series

Accounting reports are one way to get information about a specific account, or series of accounts. A number of accounting reports come pre-loaded on your system.


You can also view your accounting data using the optional INVIEW™ Mailstream Management Suite (MMS). This web-based product is available through your online Pitney Bowes My Account®.


Business Manager


If your Connect+® Series system uses Business Manager accounting, you can also view and print reports using the Business Manager Host PC. Refer to the help file provided with the Business Manager application for more information.


>Printing accounting reports

>Exporting accounting reports
>Viewing accounting reports
>Viewing and printing the Daily Snapshot report
>Setting up reporting periods for accounting reports
>Defaul report period types
>Using a 4-4-5 calendar to manage accounting periods
>Setting account report preferences
>Saving a copy of an accounting report
>Deleting accounting reports
>Account Detail report
>Account Detail by Class report
>Account List report
>Account Summary report
>Daily Snapshot report
>Quick Profile report
>Transaction Log report
>Transaction Log Detail report
>Weight Break by Account report
>Weight Break by Carrier report
>Weight Break by Job ID 1 report

 



Printing accounting reports


NOTE
: An attached printer is required to print an accounting report.


To print an accounting report:
 

Step Action
1

Select the Manage Accounts button on the Home screen.

2 Select Reports.
3 Select View & edit reports.
4 Select the report you want to print.
5 Select the Next button.
6 If necessary, you can modify the report settings. Select a settings, and the make the appropriate selections. The settings vary, depending upon the report selected.
7 If necessary, select the Options button and save the report for future use.
  • If you want to save the report with the existing name, select Save. When prompted, select Yes, save.
  • If you want to save the report with a new name, select Save as. When prompted, select Yes, save as. Enter the report name and select OK.
NOTE: If the report was created by Pitney Bowes, "Save as" is the only available option.
8 Select the Actions button.
9 Select Print report. The report will print on the attached printer.

 
Back to the Top

 



Exporting accounting reports


Accounting reports can be exported to a USB drive in .csv, .xls and .pdf formats.


To export an accounting report:
 

Step Action
1  Insert a USB drive into an available port on the mailing system.
2

 Select the Manage Accounts button on the Home screen.

3 Select Reports.
4 Select the View & edit reports.
5 Select the report you want to export.
6 Select the Next button.
7 If necessary, you can modify the report settings. Select Settings and the make the appropriate selections. The settings vary, depending upon the report selected.
8 If necessary, save the report for future use
  • If you want to save the report with the existing name, select Save. When prompted, select Yes, save.
  • If you want to save the report with a new name, select Save as. When prompted, select Yes, save as. Enter the report name and select OK.
NOTE: If the report was created by Pitney Bowes, "Save as" is the only available option.
9 Select the Options button.
10 Select Export report. The report export screen displays.
11 Select the File name field.
  1. Enter the file name.
  2. Select OK.
12 Select the Export to: field.
  1. Select the location where you want to export the file.
    • If you want to export the file to the root of the USB drive, select the drive in the Export to: field.
    • If you want to export the file to specific folder on the USB drive, select a folder and then select the Open button. Repeat this process until you have drilled down to the folder you want to use, then select the folder in the Export to: field.
  2. Select Select this folder.
13 Select the export file type.
14 Select OK.
15 The system will alert you when the export is complete. Select OK.
16 Select Cancel to return to the report list.

 


Back to the Top

 


Viewing accounting reports


To view an accounting report:
 

Step Action
1 Select the Manage Accounts button on the Home screen.
2 Select Reports.
3 Select View & edit reports.
4 Select the report you want to view.
5 Select the Next button.
6 If necessary, you can modify the report settings. Select a setting and then make the appropriate changes. The settings vary, depending upon the report selected.
7 Select the View report button.
8 If necessary, select the Actions menu to save, delete, export or print the report. Select the appropriate option and follow the prompts.
9 Select Done.

 

Back to the Top


 


Viewing and printing the Daily Snapshot report


The Daily Snapshot report provides a quick view (summary) of a day’s accounting. It requires minimal processing so it is ready for viewing within approximately two minutes of the transactions being uploaded. It’s a great tool to use for completing end-of-day reports when you do not have time to wait for the standard reports to process.



Follow the steps below to view and/or print the daily snapshot report.


NOTE
: You cannot export this report.
 

Step Action
1 Select the Manage Accounts button on the Home screen.
2 Select Reports.
3 Select Daily Snapshot Report. The report appears onscreen for viewing.
4 Select Refresh to ensure you are viewing the most up-to-date information.
5 Select Print Report. The report will print to the attached printer.                                                                                                                                          

 

Back to the Top

 



Setting up reporting periods for accounting reports


Before you can generate accounting reports, you need to select the default reporting period settings for your system. These settings include the start and end dates of your fiscal year, as well as number of reporting periods (none, annual, twice yearly, quarterly, and monthly).

  • The default fiscal year runs from January 1st to December 31st.
  • The default reporting period is calendar month.


To set the default settings for the fiscal year and reporting period:

 

Step Action
1

Select the Manage Accounts button on the Home screen.

2 Select Reports.
3 Select Report Period.
4 Select the calendar icon next to the Start date of fiscal year field.
  1. Select a date on the calendar that appears
  2. Select OK.
NOTE: The End date of fiscal year is determined based on the start date you enter. It cannot be entered manually.
5 Select the Default report period field.
  • Select a report period type.
  • Select OK.
6 The list box on the screen is updated and provides a view the of the reporting periods based on the selections you've made.
  • Use the Previous year and Next year buttons to view the reporting periods for the previous and next year.
  • Use the up and down arrow buttons to scroll through the list of reporting periods for the current year.
7 Select OK to return to the Reports screen.


 
Back to the Top
 



Default Report Period Types


The following options are available when selecting the default report period.


NOTE:
The calendar month reporting period is the system default.

  • Calendar month
  • Calendar quarter
  • Calendar semi-annual
  • Every 4 weeks
  • Period 4-4-5
  • Period 4-5-4
  • Period 5-4-4
     

 

Back to the Top
 



Using a 4-4-5 Calendar to Manage Accounting Periods


A 4-4-5 calendar divides the year into four quarters, each with 13 weeks. Each quarter is divided into two four week months and one five week month. The division can occur in any order, hence the 4-4-5, 4-5-4, and 5-4-4 accounting periods.

  • Period 4-4-5 - Select this option if you want to use the 4-4-5 calendar to manage accounting periods, with two four week months followed by one five week month.
  • Period 4-5-4 - Select this option if you want to use the 4-4-5 calendar to manage accounting periods, with a four week month followed by a five week month and then another four week month.
  • Period 5-4-4 - Select this option if you want to use the 4-4-5 calendar to manage accounting periods, with a five week month followed by two four week months.

 


Back to the Top

 



Setting up account report preferences


These settings allow you to choose how accounts are identified in reports and the account level reporting occurs at.


To set account report preferences:
 

Step Action
1

Select the Manage Accounts button on the Home screen.

2 Select Reports.
3 Select Preferences.
4 Select how you want accounts identified: by Name or by Code.
5 Select the account level you want to report at: Account, Sub account or Sub sub account.
6 Select OK.



Back to the Top

 


Saving a copy of an accounting report


To save a copy of an accounting report:
 

Step Action
1

Select the Manage Accounts button on the Home screen.

2 Select Reports.
3 Select View & print reports.
4 Select the report you want to save a copy of.
5 Select Save as....
6 Enter a name for the report.
7 Select OK.



Back to the Top

 



Deleting accounting reports


To delete an accounting report:
 

Step Action
1

Select the Manage Accounts button on the Home screen.

2 Select Reports.
3 Select View & print reports.
4 Select the report you want to delete.
5 Select Delete report....
6 Select Yes, Delete. The report is removed from the list.



Back to the Top

 



Account Detail report


The Account Detail report lists a summary of pieces, postage and surcharges for an account or all accounts that have been charged for the time period specified for the report.



Back to the Top

 



Account Detail by Class report


The Account Detail by Class report contains a summary of the carriers, classes of mail, pieces, postage, fee amount, surcharges and total charge for the selected account(s). This report also contains the year to date pieces, year to date postage, year to date surcharges, and year to date total postage.



Back to the Top

 


Account List report


The Account List report contains the accounts that have been defined in the system. The accounts are sorted by account name, then by sub account and sub sub account.


This report also lists the code, name, status, and description (if entered) for each account.



Back to the Top

 



Account Summary report


The Account Summary report contains a summary of the pieces and charges by account for a specific time period. It also contains the total number of pieces processed and postage charged for the selected time period.



Back to the Top

 



Daily Snapshot report



The daily snapshot report lists the meter name, last piece print time, class of mail, pieces, postage amount, total pieces and total postage run on your system during the current day. Since this is a daily report; the counts are reset at midnight (system time) each day.



Back to the Top

 



Quick Profile report


The Quick Profile report lists the summary of pieces, postage and surcharges for all of the accounts on your system.



Back to the Top

 


Transaction Log report

The transaction log report lists the transaction ID, account , pieces, postage, surcharge and total amount charged for each transaction during the time period specified.



Back to the Top

 



Transaction Log Detail report


The Transaction Log Detail report contains the date, start time, end time, total time, carrier, class of mail, mailrun ID 1 (Job ID 1), mailrun ID 2 (Job ID 2), operator, total weight, total pieces, postage, fees, surcharge amount, total charged and mode type of transactions processed against the selected account(s).



Back to the Top


 



Weight Break by Account report


The Weight Break by Account report contains a summary of the pieces and postage for each weight break by specific account or all accounts showing the carrier/class used.



Back to the Top

 



Weight Break by Carrier report


The Weight Break by Carrier report contains a summary of the pieces and postage for each weight break by carrier and class.



Back to the Top

 



Weight Break by Job ID 1 report


The Weight Break by Job ID 1 report contains a summary of the pieces and postage for each weight break by specific Job ID 1, showing the carrier and class used.


Back to the Top

Updated:  June 27, 2012
Was this content helpful?

Get Help

Related Articles